--- title: "Apollo Manager Agent: How to integrate Apollo with your AI Agents and what the integration can be used for" last_updated: "2026-07-30T13:20:07.299Z" category: "Connecting Your Integrations" canonical_url: "https://maybeclients.com/h/mash-help-centre/apollo-manager-agent-how-to-integrate-apollo-with-your-ai-agents-and-what-the-in" help_centre: "MaSH! Help Centre" --- # Apollo Manager Agent: How to integrate Apollo with your AI Agents and what the integration can be used for ## Intro This guide shows you how to connect Apollo.io to your account, confirm it’s successfully connected, and start using the Apollo Manager Agent to support prospecting and outreach workflows. ## What is Apollo? Apollo.io is a B2B sales intelligence and sales engagement platform. It provides a large contact/company database plus tools for lead generation, email sequencing, CRM integrations, analytics, and engagement tracking—helping sales and marketing teams find prospects, automate outreach, and grow pipeline. ## Key Features - Access Apollo’s prospect and company intelligence to support lead generation - Support outreach automation (e.g., sequencing) and engagement tracking - Connect Apollo alongside other tools to support end-to-end pipeline workflows - Use only the Apollo capabilities you need (rather than an all-or-nothing approach) ## Example Use Cases 1. Prospecting support for sales reps - Use the Apollo Manager Agent to help identify and organise potential customers, ready for outreach. 1. Automated outreach preparation - Build a workflow where prospect data informs outreach steps (e.g., preparing email sequences and messaging inputs). 1. Pipeline visibility and follow-up - Use Apollo engagement signals to guide next-step recommendations (e.g., who to follow up with and when). ## Getting Started ### How to Integrate Apollo 1. Log in to your account. 1. Go to Configure. 1. Find Apollo.io (you should see it listed at the top). 1. Click Connect. 1. In the pop-up that appears, click Connect again to proceed. 1. Review the authorisation details (what Apollo requires access to). 1. Click Authorise. 1. If this is your first time connecting, enter your Apollo username/email and password. - If you’re reconnecting, your details may be remembered. 1. Click Connect. 1. When you see the confirmation that the integration is successfully set up, click Finish. 1. Back in Configure, confirm Apollo shows as Connected (a green “pill”/status label at the top of the Apollo section). You’re now ready to use the Apollo Manager Agent. --- ## How to use Apollo.io and your AI Agents Once Apollo is connected, your AI Agents can use it to speed up prospecting, keep records tidy, and drive consistent outreach—without you having to do each step manually. Practical scenarios you can run: - Daily lead-finding workflow - Agent searches for net-new people matching your ICP (role, seniority, location, company size/tech). - Agent enriches the short-list to pull contact details (where available/allowed). - Agent saves the best matches into your Apollo contacts and applies labels/stages for routing. - Account-based prospecting - Agent finds target organisations by domain/industry/headcount/funding signals. - Agent enriches those organisations, then pulls relevant people at those companies. - Agent creates/updates Apollo accounts and assigns owners for follow-up. - Sequence enrolment + control - Agent adds qualified contacts into an existing Apollo sequence. - If someone replies / becomes unqualified, the agent can stop or finish them in-sequence to keep messaging clean. - Engagement-aware follow-up - Agent searches sent outreach emails and checks engagement stats (delivery/opens/clicks) to prioritise who gets a nudge next. - Agent creates Apollo tasks for the right owner with a clear next action and due date. Key benefit: Apollo becomes the “system of record” for prospecting + outreach activity, while your AI Agent handles the repetitive sorting, checking, and updating. --- ## How your AI Agent can use this integration Below are the Apollo.io plugins currently available for use with your AI Agent, plus what each one does: - SearchApolloPeople: Find net-new people in Apollo’s global B2B database using filters like job title, seniority, location, employer domain, and keywords (prospecting). - EnrichApolloPeople: Enrich one person (or up to 10) to add deeper demographic/firmographic details and reveal contact data (credit-consuming). - SearchApolloOrganizations: Find net-new companies in Apollo’s global database using filters like domain, location, employee count, revenue, tech stack, and job postings (credit-consuming). - EnrichApolloOrganizations: Enrich one organisation (or up to 10) with company details like industry, revenue, headcount, funding, and contact info. - GetApolloOrganization: Fetch full detail for a specific organisation (tech stack, funding, hiring signals, department headcounts, etc.). - ListApolloOrganizationJobPostings: Retrieve active job postings for an organisation (useful for intent/hiring signals). - SearchApolloNewsArticles: Search news articles about organisations (e.g., hires, investment, contracts) as intent signals. - CreateApolloContacts: Create one contact (or import many) into your Apollo CRM. - UpdateApolloContacts: Update one or many existing Apollo contacts (including labels/stage/website/phones). - GetApolloContact: Retrieve detailed info for a single saved contact. - SearchApolloContacts: Search people already saved in your Apollo CRM (not net-new prospecting). - ListApolloContactStages: List the available contact stages (pipeline statuses) in your Apollo account. - UpdateApolloContactStage: Move multiple contacts to a different contact stage. - UpdateApolloContactOwner: Assign multiple contacts to a specific owner/rep. - CreateApolloAccounts: Create one account (company) or up to 100 accounts in Apollo. - UpdateApolloAccounts: Update one or many existing accounts. - GetApolloAccount: Retrieve a single saved account with detailed metadata. - SearchApolloAccounts: Search accounts already saved in your Apollo CRM. - ListApolloAccountStages: List available account stages (company pipeline stages). - UpdateApolloAccountStage: Move one or more accounts to a different stage. - UpdateApolloAccountOwner: Reassign account ownership to a different teammate. - CreateApolloDeal: Create a deal in Apollo CRM (with value, owner, stage). - UpdateApolloDeal: Update an existing deal (value, owner, stage, fields). - GetApolloDeal: Fetch detailed deal information. - ListApolloDeals: Retrieve deals with optional filtering/sorting. - ListApolloDealStages: List available deal stages for use in deal updates/creation. - CreateApolloTasks: Create Apollo tasks for one or more contacts (due date, owner, notes). - SearchApolloTasks: Search tasks your team has created in Apollo. - SearchApolloSequences: Search for sequences in your Apollo account (so an agent can choose the right one). - AddApolloContactsToSequence: Add contacts to an existing sequence (by contact IDs or label names). - UpdateApolloContactSequenceStatus: Stop/remove/finish contacts in a sequence to control messaging. - SetApolloSequenceState: Activate, pause, or archive a sequence. - SearchApolloOutreachEmails: Search outreach emails sent from Apollo sequences by status/sender/sequence/date range. - CheckApolloEmailStats: Get engagement stats for a single outreach email (opens/clicks/delivery). - ListApolloUsers: List teammate user IDs (useful for assigning owners). - ListApolloEmailAccounts: List linked email inboxes used for sending sequences. - ListApolloLists: List Apollo lists (helpful for organising contacts). - ListApolloCustomFields: List configured custom fields (legacy). - ListApolloTypedCustomFields: List all fields (system/custom/CRM-synced) with filtering by source. - CreateApolloCustomField: Create a new custom field for contacts/accounts/deals. - ListApolloNotes: Retrieve notes linked to contacts/accounts/opportunities and related objects. - ViewApolloApiUsageStats: Check API usage, rate limits, and remaining quota before running bulk operations. --- ## Best Practices - Review permissions carefully during authorisation before clicking Authorise. - Confirm connection status: always check for the green Connected label in Configure. - Start small: begin with one clear use case (e.g., lead identification) before expanding to sequencing and tracking. - Reconnect when needed: if you re-authenticate, Apollo may remember your login details, but be ready to sign in again if prompted. ## Troubleshooting & Common Issues ## FAQs Can I use this in automations? Yes. Once connected, Apollo can be used with AI Agents and Automation Workflows to support prospecting, outreach preparation, and engagement-aware follow-ups. Do I need my Apollo login details? If it’s your first connection, yes—you’ll be prompted for your Apollo username/email and password during setup. How do I know it’s worked? In Configure, Apollo should show a green Connected status label. You’ll also see a success confirmation during setup before you click Finish. Can I disconnect it later? Yes—if you no longer want Apollo connected, you can remove or disconnect it from your integrations in Configure (exact wording may vary by account).