--- title: "Task: What is the Meeting Assistant Task and how do you use it?" last_updated: "2026-04-01T12:40:47.456Z" category: "Tasks" canonical_url: "https://maybeclients.com/h/mash-help-centre/task-what-is-the-meeting-assistant-task-and-how-do-you-use-it" help_centre: "MaSH! Help Centre" --- # Task: What is the Meeting Assistant Task and how do you use it? Meeting Assistant Category: Note Taking & Meetings --- | | Also useful for — | Primary team All Agency | Frequency Per meeting (on demand) | WHAT THIS TASK DELIVERS Note taker and follow-up reminder. Sets meetings to review to-dos and sends task reminders to owners. Actions into Microsoft To Do. Allocates resource and schedules diary. How it is triggered: On demand. Invite the Meeting Assistant Agent as a participant in your Slack huddle or Teams call, just as you would a colleague. WHAT IT PRODUCES Post-meeting summary with structured notes, identified actions, named owners, Microsoft To Do entries, calendar holds, and reminders to action owners. FREQUENTLY ASKED QUESTIONS Q  Actions from the meeting are missing or wrong. A  The task captures actions stated explicitly and aloud. If an action was implied rather than spoken, it may not have been captured. State actions clearly with an owner and deadline out loud during the call. --- Q  Can I add it to client calls? A  Yes. Ensure all attendees are informed the meeting is being noted before doing so. Check your agency data governance policy for external recordings. --- Q  Can I set it as a standing attendee on recurring meetings? A  Yes. Add it to the recurring calendar invite as a standing participant. --- TASK SCOPE | | This task does not | This task does | | | ✗  Capture actions not spoken aloud | ✓  Attend Slack and Teams calls and take structured notes | | | ✗  Attend calls it has not been invited to | ✓  Identify and name actions and owners from spoken discussion | | | ✗  Send audio recordings notes and summaries only | ✓  Deliver a summary to all attendees immediately after the call | | | ✓  Push actions to Microsoft To Do and send reminders | | | ✓  Create calendar holds for follow-up meetings |